NAVADMIN 127/18: TUITION ASSISTANCE PROGRAM UPDATES FAQS AND BRIEFING CARD

NAVADMIN 127/18: TUITION ASSISTANCE PROGRAM UPDATES FAQS AND BRIEFING CARD

NAVADMIN 127/18 – TA Program Updates: Frequently Asked Questions

1. How can I find out information about which Sailors are impacted at our command?

Please submit a help ticket at http://www.navycollege.navy.mil assistance center. Choose category NAVADMIN 127/18 or contact your overseas NCO.

2. My TA document has been issued with 2 semester hours. How can I get the additional one semester hour funded?

Students with authorized TA documents that contain a student share due to the previous credit hour limit can have the TA document recalculated if the course starts on or after 1 June by submitting a help ticket at http://www.navycollege.navy.mil assistance center. Choose category NAVADMIN 127/18.

3. With the end to the credit hour limit, Sailors who have previously reached their credit hour limit may now be able to apply for additional courses this fiscal year. Are commands obligated to approve all courses that Sailors request?

Approval is authorized at the discretion of the command. Sailors must meet all program eligibility requirements as well as meet the requirements of the unit.

4. I need to take a course that begins on 1 June but I can’t begin an application because it is less than 14 days before the class start date. How can I apply for Tuition Assistance?

This NAVADMIN creates a unique opportunity for you to use additional TA funds. We will assist you in creating an application as you had no option to create the voucher in the required time period. Please submit a help ticket at http://www.navycollege.navy.mil assistance center. Choose category NAVADMIN 127/18 or contact your overseas NCO.

5. May I use this additional funding to take an extra DL NCPACE course?

Yes, this funding level applies to your total TA and NCPACE usage.

6. I have applied to use GI Bill funds for my courses because I reached the credit limit cap. Can I use TA instead of my GI Bill?

Sailors who would like to use additional TA allocation instead of their GI Bill (if the GI Bill process has already begun) should communicate with the VA Certifying Official at their academic institution. Generally, until that person certifies attendance, the GI Bill payment can be halted. If the GI Bill has already paid for a course, TA may not be authorized.

7. If I used the Top Up feature of the GI Bill to fund the student share, can I still have my current TA recalculated?

TA cannot be recalculated once the GI Bill has been used.

8. I reimbursed TA accounting for a collectable grade. Will I still be able to use that funding again once the new NAVADMIN take effect?

Sailors will continue to be able to use funds that are reconciled for collectable grades in the fiscal year it took place.

Example: Sailor has reached their 16 Credit hour cap as of 1 June 2018.

NAVADMIN 127/18 provides them $500 more toward this year’s TA expenditures. The same Sailor also has a collectable grade and the Sailor pays back $750 to reconcile their account. This $750 would be added to the $500, providing $1250 that this Sailor can use the rest of this fiscal year.

9. I can go to my local community college and take several courses for transfer to my current school. Will I need a new education plan?

Sailors may seek out schools with lower tuition cost in order to maximize the amount of courses they can fund in the future. Additional courses can be approved for transfer without additional education plans.

Additionally, as stated in the NAVADMIN, “Sailors with currently approved education plans at high cost schools may benefit from comparison shopping to get better value

under this expanded authority, potentially save money, and preserve GI Bill benefits if they have been constrained by previous limits. Education counselors at the Navy College Virtual Education Center (NCVEC) and OCONUS Navy College Offices are available to discuss goals of Sailors and help maximize their TA benefits.

Microsoft Home Use Program

Microsoft contract that can save us a lot of money.

If you or yours sailors need to purchase Microsoft products for school work,

or to work at home, please see the below links:

https://www.microsofthup.com/hupus/home.aspx?country_id=US

https://www.homeport.navy.mil/management/microsoft-hup/

Program Code:

ONE-NET: 7F8AE75AD7

You have to use a valid ONE-NET email to register for the Home Use Program
(HUP). And you can only download the Microsoft product to ONE home computer.
It is not transferrable to dependents unfortunately.

Spread the word. You can pay $9.95 rather than $399.99!

Navy Revises Delayed Dependent Travel of School-aged Dependents of Sailors Undergoing a PCS

Story Number: NNS180508-15Release Date: 5/8/2018 1:36:00 PM

A  A  A     

From Chief of Naval Personnel Public Affairs

WASHINGTON (NNS) — Effective immediately, to minimize the disruption to the education of school-aged children and increase family stability, Navy has revised the delayed dependent travel policy for Sailors who are undergoing a permanent change of station (PCS) and have school-aged dependents.

In line with Joint Travel Regulations, when PCS orders have been issued, a Sailor’s dependents may perform PCS travel at a different time. The Sailor may also be authorized a housing allowance based on the location at which the dependents maintained a permanent residence, at the previously approved designated place or the old permanent duty station.

Sailors with school-aged dependents frequently request delayed dependent travel. Under the old policy, approval for requests to delay dependent travel were normally limited to the end of the current school term, which is usually the end of June or December (depending on the member’s detach date). The new policy allows Sailors with school-aged dependents to request delayed dependent travel until the end of the school year.

For questions on this updated policy, contact the Military Pay and Compensation Policy Branch via email at Nxag_n130c@navy.mil.

For more news from Chief of Naval Personnel, visit www.navy.mil/local/cnp/.

NAVY PERSONNEL SUPPORT DETACHMENTS AND CUSTOMER SERVICE DESKS

LOCATIONS ADDRESS / MAILING ADDRESS PHONE / DSN / HOURS
PSD Afloat East 1960 Dillingham Blvd. Customer Service:
Ste. 200 (757)445-6399    DSN: 565 Hours: M-F: 0700-1530
Norfolk VA 23511
PSD Afloat West 2730 McKean St. (619)556-0725 / DSN prefix: 526
Bldg. 119, Ste. 4 Hours M-F: 0600-1600
San Diego CA 92136-5294
PSD Bethesda Department of the Navy (301)295-2612 / DSN prefix: 295
Personnel Support Detachment Hours M-F: 0730-1600
BDG 17 Suite 1A
4650 Taylor Road
Bethesda, MD 20889-5638
PSD Camp Lejeune Bldg. 321 H Street (910)451-3166 / DSN prefix: 751
Jacksonville NC 28542 Hours M-F: 0630 – 1630
Mailing Address: OIC, PSD Camp Lejeune, PSC Box 20167, Jacksonville, NC  28542
PSD Camp Pendleton Bldg. 510914T Basilone Road, (760)725-7729 / DSN prefix: 365
Camp Pendleton CA 92500-5237 Hours M-F: 0700-1530
Mailing Address: Director, PSD Camp Pendleton, Box 555237, Camp Pendleton, CA  92055-5237
PSD Charleston PSD NWS JB Charleston SC (843)794-7000 / DSN prefix: 794
871 West Pulaski St., Bldg 731 Hours  Customer Svc: M-F, 0730-1600; ID Cards/DEERS: M-F, 0830 – 1530
Goose Creek SC 29445
PSD Everett Bldg 2000 W. Marine View Drive Everett WA 98207-1400 (425)304-4207 / DSN prefix: 727
Hours M-F: 07300-1600
PSD Fort Meade 2234 Huber Rd. Ste. 5255 (301)677-7813 / DSN prefix: 622
Ft George G. Meade, MD 20755-5255 Hours M-F: 0730-1530
PSD Great Lakes 521 Cluverius Ave, Bldg 322, (847)688-5550 / DSN prefix: 792
Great Lakes, IL 60088-2316 Hours M-F: 0730-1600
ID Lab open Sat:  0800-1200
FSC Great Lakes 2605 Kansas Street, Bldg. 1405 (847)688-2767 / DSN prefix: 792
Great Lakes, IL 60088-5500 Hours M-F: 0730-1600
PSD Gulfport 4801 Marvin Shields Blvd. Bldg. 118 Gulfport, MS 39501 (228)871-2422 / DSN prefix: 868
Hours M-F: 0730-1600
PSD Jacksonville Bldg. 789, Naval Station Jacksonville Intersection of Birmingham/Child Street Jacksonville, FL 32212 (904)542-4218 / DSN prefix: 942
Mailing Address: OIC, PSD Jacksonville Box 72, Bldg 789 NAS Jacksonville, FL 32212 Hours M-F: 0730-1600
PSD Kings Bay 922 USS James Madison Road (912)573-4463 / DSN prefix: 573
Kings Bay, GA 31547-2540 Hours M,T,W, F: 0730-1600
Th: 0900-1600
PSD Kitsap 1050 Trident Blvd. (360)396-5508 / DSN: 744-5508
Silverdale, WA 98315-1050 Hours M-F: 0730-1600
PSD Lemoore 736 Enterprise Ave. (559)998-4012 / DSN prefix: 949
NAS Lemoore, CA 93246
PSD Little Creek 1155 Nider Blvd. NAB Little Creek, (757)462-4985 / DSN prefix: 253
Bldg. 3510 Norfolk, VA 23521 Hours: M-F 0730-1600
PSD Mayport Baltimore Ave. Bldg.298 NAVSTA Mayport, Mayport, FL. 32228 (904)270-7614 / DSN prefix: 270
Mailing Address: Director, PSD Mayport Box 280008 Jacksonville, FL 32228-0008 Hours M-F: 0730-1600                  S: 0730-1100 (I.S. Cards/DEERS only)                                           S: 0730-1530 (Drill weekends only – I.D. Cards/DEERS only)
PSD Memphis 5722 Integrity Drive Bldg. S-456 Millington, TN 38054-5099 (901)874-5954 / DSN prefix: 882
Hours M-F: 0730-1600
Navy ID Card Lab 7641 Mercury Rd, Bldg. 848 (405)739-4123 /
Tinker AFB, OK 73145 Hours M-F: 0700-1600
PSD Naval Station Norfolk 1755 Powhatan Street, (757)445-4966 / DSN prefix: 565
Norfolk, VA 23511-2984 Hours M-F: 0730-1600  After Hours/Emergency (757)613-1002
​FSC Norfolk ​1755 Powhatan Street, Suite 354                Norfolk, VA 23551-2985 ​(757)445-4992/DSN prefix: 565     Hours M-F 0730-1600
PSD Naval Station 3395 Sturtevant St, Ste 1, Bldg. 56 (619)556-1946 / DSN prefix: 526
San Diego San Diego, CA 92136-5075 Hours:  M,W,F 0730-1600,
Mailing Address: OIC, PSD Naval Base SD 3395 Sturtevant Street, Ste. 1, Box 368204 San Diego, CA 92136-5075 T, Th 0830-1600
PSD New London Bldg. 83, Dealey Plaza, Groton, CT 06349 (860)694-3025 / DSN prefix: 694
Mailing Address: NSB New London Box 88, Groton, CT 06349 Hours M-F: 0730-1600     Customer Service Window M-F: 0730-1530
CSD Saratoga Springs NSA Saratoga Springs, Bldg. 103 (518)583-0200  Ext 8 / DSN prefix: none
19 JF King Dr. Saratoga Springs, NY 12866 Hours: M-F 0730-1600
CSD Newport 690 Peary Street (401)841-4040 / DSN prefix: 841
Newport, RI 02842-1511 Hours M-F: 0730-1600
PSD North Island Quentin Roosevelt Blvd., Bldg. 515 (619)545-7917 / 7918 / DSN prefix: 735
San Diego, CA 92135 Hours M,T,Th,F:  0700-1600
Mailing Address: OIC, PSD North Island, SD Box 357052 San Diego, CA 92135-7052 W: 0830-1600
PSD Oceana 1161 D. Avenue, Bldg. 326 (757)433-3064 / DSN prefix: 433
Virginia Beach, VA 23460-2298 Hours M-F: 0800-1600
PSD Patuxent River 22268 Cedar Point Rd., Unit 42325 Bldg. 409 Patuxent River, MD 20670-1154 (301)342-7393 / DSN prefix: 342
Hours M-F:  0730-1600
PSD Pearl Harbor 4827 Bougainville Drive (808) 471-2326 / DSN prefix: 471
Pearl Harbor, HI 96860 Hours M,T,Th,F: 0730-1500
W: 1000-1500
PSD Pensacola 421 Saufley St., Ste. B Bldg. 680 (850)452-3617 / DSN prefix: 459
Pensacola, FL 32508-5202 Hours M-F: 0730-1600
PSD Point Loma 140 Sylvester Rd. Bldg. 400 (619)553-5000 / DSN prefix: 553
(On Cabrillo Memorial Dr. just south of Electron Dr.) Hours T, Th: 0730-1600
San Diego CA 92106-3599 W, F, 0830-1600
PSD Port Hueneme 2600 Dodson Street, Bldg 1169 (805)982-4521 / 2913 DSN prefix: 551
Port Hueneme, CA 93043 Hours M-F: 0730-1600
PSD San Antonio 2424 Stanley Rd, Stop 314, Bldg 2263 Rm 314 (210)808-0074/ DSN prefix: 420
Fort Sam Houston San Antonio, TX 78244-5018 Hours M-F: 0800-1600
PSD Washington, D.C. 235 Wick Drive NW, Bldg. 92 (202)433-5165 / DSN prefix: 288
Washington, D.C. 20373-5803 Hours: M-F 0730-1600
PSD Whidbey Island 3515 N. Princeton Street (360)257-1155 / 1153 / DSN prefix: 820
Oak Harbor, WA 98278-5800 Hours M-F: 0730-1600
LOCATION ADDRESS / MAILING ADDRESS PHONE / DSN / HOURS
PSD Atsugi PSD Atsugi PSC 477 BOX 6 FPO AP 96306-1706 (From CONUS)
011-81-467-63-3074
(From Japan) 0467-63-3074
DSN 314-264-3074
Hours M-F: 0730-1630
CSD Singapore PSC 470 Box 2800 FPO AP  96534-2800 (From CONUS)
011-65-6750-2507
DSN:315-421-2507
Hours M,T,Th,F: 0730-1600
W: 0730-1500
PSD Bahrain PSD Bahrain, Bldg. 36 1 Juffair Avenue, Kingdom of Bahrain (From CONUS)
PSD Bahrain PSC 851 Box 580 FPO AE 09834-0006 011-973-1785-4071
DSN 318-439-4071
Hours Sunday-Thursday: 0900-1500
PSD Guam Naval Base Guam Chapel Road, Bldg. 5 671-339-4120 DSN prefix: 315
Santa Rita, Guam 96915 Hours M-F: 0730-1600
Mailing Address: PSC 455 Box 172 FPO AP 96540-1728
PSD Guantanamo Bay Bldg. 760, Naval Station 011-53-99-4494 / DSN prefix: 660
Guantanamo Bay, Cuba Hours M-F: 0700-1600
Mailing Address: PSC 1005 Box 95 FPO AE 09593
PSD Naples NSA Capodichino, Naples, Italy Admin Bldg. 1, 1st Deck (From CONUS)
Mailing Address: PSC 817 Box 4 FPO AE 09622 011-39-081-568-5855 / 5799
DSN prefix: 626
Hours M-F: 0800-1600
​CSD Souda Bay, Crete PSC 814 Box 2 FPO AE 09865-0103 ​(From CONUS)
CSD Souda Bay 011-30-28210-21559/21395 /21241
(From EU) 0030-28210-21559
DSN 314-266-1559/1395/1241
Hours M-F:  0900-1500
PSD Okinawa COMFLEACT Okinawa, Bldg. 3554 Kadena Air Base (near gate 4) 315-634-6322 / 6323
US NAVY PSD Okinawa PSC 480 Box 1700 FPO AP 96370 (From CONUS)
011-81-98-634-3322/6323
Hours:  M-F: 0830-1400
CSD Chinhae ​CSD Chinhae PSC 479 Box 188 FPO AP 96269-1700 ​(From CONUS)
011-82-55-540-5203
DSN: 315-762-5203
Hours M-F:  0800-1600
PSD Rota Mailing Address: PSC 819, Box 48 FPO AE 09645-3900 (From CONUS)
011-34-956-82-3023
DSN: 314-727- 3023
Hours M-F: 0900-1530
CSD Lisbon, Portugal CSD Lisbon PSC 807 BOX 7 FPO AE 09729-0002 (From CONUS) 011-351-21-440-4342/4310
Hours M-F: 0830-1700
PSD Sasebo Fleet Activities Sasebo, Bldg. 154 (From CONUS)
Mailing Address: PSD Sasebo PSC 476 Box 17 FPO AP 96322-0017 011-81-956-50-6959
DSN: 315-252-6959
Hours M and F: 0900-1600
W: 0900-1500
T and TH:  0730-1600
CSD Iwakuni Marine Corps Air Station Iwakuni, Bldg. 1, Rm. 207 (From CONUS)
Customer Service Desk Iwakuni PSC 561 Box 1878 FPO AP 96310-0019 011-81-827-79-3243 / 253-3243
DSN prefix: 315
HOURS M-W-F 0800-1500
T, TH 0800-1600
PSD Sigonella NAS Sigonella, Sicily NAS II base, Bldg. 476 (From CONUS)
PERSUPPDET Sigonella PSC 812 Box 3500 FPO AE 09627-3500 011-39-095-86-5651
DSN: 314-624-5651
Hours M,T,Th,F: 0900-1500
W: 0900-1200
CSD Vaihingen Patch Barracks Army Base, Stuggart, Germany Bldg. 2308, Room 401 Unit 30400 Box 1000 APO AE 09131 ​430-8208
(From CONUS)
 011-49-711-680-8208
DSN  Prefix:  314                                                       Hours M-F: 0730-1600
PSD Yokosuka Mailing Address: PSD Yokosuka PSC 473 Box 19, FPO AP 96349-0019 (315) 243-5382
DSN: 816-7306
Hours: M,T,T,F 0730-1600
W 0900-1500
​CSD Diego Garcia ​NSF Diego Garcia B.I.O.T., Bldg. 136 ​DSN 325-370-3660
PSC 466 Box 1 FPO AP 96595-0001 Hours M-F: 0800-1500
CSD Misawa​ ​CSD Misawa Unit 5054 APO AP 96319-5400 ​(From CONUS)
011-81-3117-66-4680                                    DSN: 315-226-4680                                       Hours M-F: 0730-1600

PMB connectivity issues

Good Afternoon,

Starting on 14 May PMB will conduct our sheduled trainings via DCS. If you are still having issues connecting please follow the steps below. We hope to see you there!

REQUIRED ACTIONS: Users still unable to access DCS services are requested to execute the below steps:

1. Close all browsers (the following steps are most immediately effective without browsers running).

2. Clear the Java 32 bit cache.

3. Modify Internet Options:

a. Enable Adobe Flash, ActiveX, and Oracle Java Add-ons.

b. Ensure SSL 3.0 is enabled.

*Note: When starting WCDS (DCS Web Conference Desktop Sharing), you will be prompted with multiple pop-up warnings. These may be ignored.

Clearing the Java 32 bit cache:

1. Click the Windows button.

2. In the Search box, input “Java”.

3. Select “Configure Java”.

4. On the “General” tab, click the “Settings” button.

5. Uncheck the “Keep temporary internet files on my computer” box.

6. Click the “Delete Files” button.

7. Check all three checkboxes (or as many as available) and click the “OK” button.

7. Reapply the Check to the “Keep temporary internet files on my computer” box.

8. Click “OK” on the Java Control Panel to exit.

Enabling Add-ons:

1. Click the Windows button.

2. In the Search box, input “Internet Options”.

3. Select “Internet Options”.

4. Go to the “Programs” tab.

5. Click the “Manage add-ons” button.

6. In the “Add-on Types” field on the left of the window, set the drop-down menu under “Show:” to “All add-ons”. The right-side field will populate with a list of all add-ons available for use.

*Note: To verify whether an add-on is enabled or disabled, items populated in the right-side field may have a “Status” column indicating whether an add-on is enabled or disabled. Should this column not show, an add-on’s status populates in an information field at the bottom of the window when an add-on item is selected. At the bottom-right of the information field for each add-on, there is a button labeled “Enable” or “Disable”. Should any of the add-ons specified in Step 8 show “Enable”, they are currently disabled. Execute Step 8 to enable add-ons as necessary.

7. Enable the “Shockwave ActiveX Control” add-on, “Shockwave Flash Object” add-on, and all of the “Oracle America, Inc.” add-ons by selecting each item and clicking the “Enable” button at the bottom right of each item’s respective information field.

8. Once the “Enable” button is clicked, a pop-up window will prompt whether or not to enable the add-on.

9. Click the “Enable” button in the pop-up window.

*Note: Do not uncheck the box or boxes contained in the pop-up window.

8. Once all add-ons are enabled, click the “Close” button to exit the “Manage Add-ons” window, and click the “OK” button to exit the “Internet Properties” window.

Enabling SSL 3.0:

1. Click the Windows button.

2. In the Search box, input “Internet Options”.

3. Select “Internet Options”.

4. Go to the “Advanced” tab.

5. In the “Settings” field, scroll down to the “Security” section at the bottom of the list.

6. Find the item labeled “Use SSL 3.0”.

7. If “Use SSL 3.0″‘s box is unchecked, check it to enable it.

8. Click the “OK” button to exit.

FW: BILLET BASED DISTRIBUTION (BBD) ACTIVITY MANNING MANGER (AMM) DUTIES

—–Original Message—–
From:

Subject: FW: BILLET BASED DISTRIBUTION (BBD) ACTIVITY MANNING MANGER (AMM) DUTIES

Good afternoon to all,

Please see attachment describing all AMM duties as defined by PERS.

V/R

—–Original Message—–

From:

Subject: BILLET BASED DISTRIBUTION (BBD) ACTIVITY MANNING MANGER (AMM) DUTIES

All,

                Attached you will find a newly produced, compact listing of the duties for your Activity Manning Managers (AMMs) on a daily, weekly and monthly basis, which was created by the Navy Personnel Command (NPC) as an easy to use reference guide for the AMMs.  Request pass the attachment to your installations and activities for their use.  Any questions, please let either myself or

Very Respectfully,

BUPERSINST 1080.54 ENLISTED DISTRIBUTION AND VERIFICATION PROCESS

BUPERSINST_ 1080_54 ENLISTED DISTRIBUTION AND VERIFICATION PROCESS

BUPERSINST 1080.54

PERS-4013    18 Jul 2016

BUPERS INSTRUCTION 1080.54

From: Chief of Naval Personnel

Subj:   ENLISTED DISTRIBUTION AND VERIFICATION PROCESS

Ref:   (a) Billet Based Distribution User’s Guide

(b) OPNAVINST 3501.360A

  1. Purpose. To publish the format and procedures for performing the enlisted distribution and verification process (EDVP), which replaces the process used to validate the Enlisted

Distribution and Verification Report (EDVR). This instruction also serves to inform the fleet of the processes required to account for each command’s enlisted personnel and billet alignments. Commands will manage Navy enlisted classification (NEC) skill sets, projected rotation dates (PRD), and prospective gains and losses.

  1. Scope and Applicability. The provisions of this instruction are applicable to all Navy commands.
  2. General Information. With the implementation of Billet Based Distribution (BBD), the Navy will no longer produce the EDVR. The previously generated report is replaced by the EDVP, a process that will require commands to accomplish tasks to provide an accurate demand signal to enlisted distribution managers. These changes are necessitated by the implementation of the BBD capability within the Career Management System – Interactive Detailing (CMS-ID) application.
  3. Discussion. EDVP is the Navy’s enlisted management process under which commands, in conjunction with Navy Personnel Command (NAVPERSCOM), Enlisted Placement Management Branch (PERS-4013), type commanders (TYCOM), immediate superiors in command (ISIC), and manning control authorities (MCA) will align enlisted Sailors to billet level requirements reflected on the command’s activity manning document (AMD). The information contained within CMS-ID/BBD will reflect current and prospective Sailors, personnel details such as NEC codes and career history, and billet data provided by authoritative sources via the Authoritative Data Environment (ADE). NAVPERSCOM (PERS-4013) will review each command’s alignments on a continuous basis and solicit command input for Sailor to-billet alignment. If no input is provided by the command, NAVPERSCOM (PERS-4013), in its role as the command’s advocate, is authorized to take actions to ensure an accurate requisition is generated on behalf of the command.
  4. Each alignment should best reflect the work that each Sailor has been assigned. The Sailor’s rating, paygrade, and NEC codes will be used to determine where the Sailor should be aligned.
  5. The alignment information in CMS-ID/BBD is authoritative and will be the common reference for communicating manning status among an activity, ISIC, applicable TYCOM, MCA, and NAVPERSCOM.
  6. Billets (positions) that are unaligned or aligned with a projected loss (PL) during the order negotiation window (current month through 9 months (P9) in the future) will generate a requisition, which may be advertised via CMS-ID, using established MCA business rules.
  7. Activities should designate an activity manning manager (AMM), other than or in addition to the commanding officer (CO), executive officer (XO), or command master chief (CMC), who will act as the liaison between the activity and the NAVPERSCOM (PERS-4013) Placement Coordinator (PC). Monitoring: AMM and View Only. CMS-ID/BBD will have two levels of access for command monitoring. The AMM will have unlimited access to personnel information and service record data; it is recommended that only users with a “need to know” be granted an AMM role. It is further recommended that the AMM be the administrative officer, assistant maintenance officer, or personnel officer. “View Only” access will allow other command users to view all required data for internal personnel assignments, but will not allow access to personally identifiable information. COs may designate additional AMMs within their activity to assist in monitoring manning; however, only the CO, XO, CMC, or the designated AMM may submit manning inquiries or alignment changes to the PC.
  8. Terms: BBD will introduce a number of new terms and retire others. It is recommended that each AMM review the terms and definitions table in reference (a).
  9. Processing. The EDVP is designed to be continuous and dynamic. Because CMS-ID/BBD will reflect data changes as they occur, it is recommended that, at a minimum, weekly reviews are conducted. The data changes directly affect:
  10. Billet Alignments. Each Sailor assigned to permanent duty at a given command will be aligned to the billet that best represents the work the Sailor has been assigned. Billets are identified in CMS-ID/BBD using the unique billet sequence code at the command. Systemically, the position’s billet identification number is linked with the personnel identifier of the Sailor (Department of Defense-identification and/or social security number) and is fed to the ADE for storage and linking with other authoritative Navy personnel systems, as required. Sailors aligned to positions created for distribution purposes, but which do not exist on the AMD (e.g., excess positions), will have positional attributes captured that best represent the work they are performing.
  11. CMS-ID/BBD. CMS-ID/BBD has an automatic alignment process which will align Sailors to billets based on a number of factors (rating, paygrade, all NECs held in inventory including closed-loop NECs, distributed NEC (DNEC) DNEC1, DNEC2, and PRD). An initial baseline of alignments was coordinated with the command AMM prior to initial implementation and monthly realignment runs will be performed to consistently provide better quality of alignments. Only a subset of a command’s Sailors and billets will be eligible for realignment each month; these will include Sailors aligned to excess and unfunded positions, Sailors and billets in unlocked alignments, and vacant billets. AMMs should review their command’s alignments and work with their PC to make necessary adjustments prior to the monthly requisition update.
  12. Manpower Changes. As manpower changes submitted via the Total Force Manpower Management System (TFMMS) are processed, billet data can change (rating, paygrade, or NEC). These changes will affect the command’s manning requirements and may require a realignment of assigned Sailors.
  13. Change in Status. Change in an assigned Sailor’s status may also require an alignment adjustment (e.g., Sailor is awarded an NEC, the command may wish to realign that Sailor to a billet that requires that NEC.)
  14. Prospective Gain (PG). Each PG Sailor (Sailor with orders inbound to an activity) will be aligned to the billet for which he or she is being ordered.
  15. Tentative Gain (TG). Commands will have visibility on positions with a TG identified by the detailer. TGs will be aligned to the billet for which they are being considered, but until orders are released, the ultimate activity will not be able to see personnel details on them.
  16. Work assignment within a command. Commands may request a realignment of Sailors within their commands to reflect NEC changes (awards or removals), advancements, departmental or division changes, or a major change in the Sailor’s assigned work.
  17. Personnel accounting. CMS-ID/BBD contains significant personnel data which will require regular validation to ensure an accurate enlisted requisition demand signal is produced, as well as accurate readiness reports and other metrics, such as fit and fill. This personnel data can be viewed in the Sailor’s personnel details.
    • Professional Information Data
  • Sailor
  • Service
  • On board activity
  • Orders
    • Support Information Data
  • Career Waypoint (C-Way)
  • Security
  • Exceptional Family Member
  • Education
  • Armed Services Vocational Aptitude Battery
  • Language
  • Evaluation/fitness report
  • Physical Readiness Information Management System (PRIMS)
    • Historical Data
  • Career history
  • Warfare designator
  • NEC
  • School
    • Special Pays Information Data
  • Selective reenlistment bonus
  • Area incentive pay
  • Proficiency pay
  • Past proficiency pay
  • Flight pay
  • Submarine pay
  1. DNEC and PRD. For DNEC or alignment issues, contact the command’s PC. For PRD issues, contact the Sailor’s rating detailer. For all other data issues, commands are directed to contact their local personnel support office for assistance.
  2. Command Readiness. Per reference (b), the Department of Defense’s Defense Readiness Reporting System – Navy (DRRS-N) is the Navy’s authoritative readiness reporting system for all Navy commands. Additionally, alignment data from CMS-ID/BBD will be used in other readiness reporting systems used by the Navy, such as Cognos.
  3. Enlisted requisitions. Requisition generation will be a direct reflection of all billets with no Sailor aligned at P9.
  4. Availability. The EDVP is available to activities by accessing the CMS-ID/BBD application via https://www.cmsid.navy. mil. This program will remain in a Web-based environment. There is no current or planned afloat environment for CMS-ID. As such, activities with planned disconnected operations will need to establish procedures with their ISIC to manage their EDVP in advance of scheduled operations.
  5. Access Requests. Access to CMS-ID/BBD is accomplished using various roles based on the user’s positional authority. Access request submission instructions and forms are located on the NAVPERSCOM BBD Web page http://www.public.navy.mil/bupers-npc/enlisted/cmsid/Pages /default2.aspx.
  6. Required Validation and Review. Users should refer to reference (a) for detailed system processes. Review and maintenance of command personnel data is critical to ensure requisitions generate accurately. Below is a list of required verification processes and recommended review schedules. Should an error or issue arise during the command’s validation, report it to the command’s PC at PERS-4013, who will work to correct the error or address with higher authority:
  7. Enlisted Alignment Management
    • AMM Review. The AMM will review each Sailor assigned to the command and ensure his or her billet alignment best accounts for the work he or she has been assigned. The alignment should consider the Sailor’s rating, paygrade, and NEC(s) as they relate to the command’s billets.
    • Funded Billet Alignment. Sailors should be aligned to funded billets first, then unfunded as needed. A Sailor aligned to an unfunded billet or a refillable or non-refillable excess position will be considered “in excess of funded requirements” and may be used by the controlling TYCOM to fill a gapped, funded billet at another activity.
    • Data Change Flag. The system reports data changes for the billet and the Sailor with a “flag” in the basic command alignment view under the “Alignment” tab, “Flag” column.

Commands can use these flags to quickly identify changes in billet or personnel data that affect the alignment and impact readiness and fit and fill metrics. Flags will remain in place until the next monthly realignment cycle, when they will be cleared.

  • Permanent Change of Station Order Validation. Commands will continue to receive Sailor orders using the current systems and processes. CMS-ID/BBD will allow the AMM to review a PG’s basic order information on the Sailor’s “Personnel Detail” screen. This information should be compared to the Sailor’s orders to ensure they are aligned. Note: billet information will not be found on the orders.
  • PG/PL Report. The PG/PL report will provide a summary of all PG and PL Sailors. The AMM will review each Sailor that reflects on the PG/PL report. If the reported loss or gain date information is in error, the AMM must contact the PC to adjust as needed.
  • Estimated Date of Loss to the Navy (EDLN). Sailors with EDLN dates may reflect as

PLs on the PG/PL report. This is normally due to the EDLN coming before the PRD. The

AMM should review the EDLN reason on the Sailor’s “Personnel Detail” screen, under the “Professional Information” tab. If in error, the AMM should work with the Sailor’s enlisted community manager to correct issues.

  • PRD Management. The Sailor’s PRD is a key factor in the generation of a requisition; if the PRD is in error a replacement requisition may be generated too late and create a gap in the command’s manning. Errors can also generate a requisition too early and create a manning surplus and an inefficient usage of distributable inventory.
  • NEC Management. The AMM should review Sailors’ NEC inventory and request realignments or DNEC adjustments to maximize the usage of command’s NEC inventory. Errors in the Sailor’s NEC inventory should be addressed with the command’s PC. DNEC assignments should be made based on the aligned billet requirements. In some instances, DNEC assignments can be made without regard to the aligned billet requirement to identify NEC compensation, independent of the Sailor’s alignment. This process is called bridging and is covered in reference (a). Bridging is an important factor when measuring NEC and critical NEC fit.
  • C-WAY Status Review. The AMM is able to review a Sailor’s C-WAY status on the Sailor’s “Personnel Detail” screen, under the “Support Information” tab. Issues with the C-WAY information should be addressed with the C-WAY Help Desk.
  • Evaluation and Fitness Report Review. The AMM can review a Sailor’s evaluation and fitness report information under the Sailor’s “Personnel Detail” screen, under the “Support Information” tab. Errors should be addressed with the Electronic Service Record (ESR) Help Desk.
  • PRIMS Review. The AMM can review a Sailor’s PRIMS information under the Sailor’s “Personnel Detail” screen, under the “Support Information” tab. Errors should be addressed with the PRIMS Help Desk.
  • Special Pay Management. The AMM can review a Sailor’s special pay information under the Sailor’s “Personnel Detail” screen, under the “Special Pays Information” tab. Errors should be addressed with NAVPERSCOM, Enlisted Special Pay Programs Branch (PERS-813).
  • Navy Standard Integration Personnel System (NSIPS) Transaction Validation. The AMM will be able to monitor a Sailor’s information changes submitted via NSIPS in BBD. Once the changed information has been processed by NSIPS, BBD data will reflect the same change.
  1. Weekly Reviews
    • Monitor billet changes which could require an adjustment of the alignment. Address issues or discrepancies with the command’s PC.
    • Validate PG and PL orders. Address issues or discrepancies with the command’s PC.
    • Validate NEC inventory for assigned and PG personnel. Address issues or discrepancies with the command’s PC.
    • Validate transactions transmitted via NSIPS or other corporate data systems. Ensure the changes made are reflected in BBD. If transactions did not update info in BBD, re-transmit entry via the applicable system.
    • Review personnel assigned that are currently unaligned. The AMM should recommend an alignment to the PC or wait until the next realignment cycle, at which time the system will align the Sailor to the most appropriate billet.
  2. Monthly Reviews
    • Review current and projected manning and report critical shortages to ISIC and or applicable TYCOM.
    • Review Sailor alignments and if changes are required, transmit updates to the PC via email. Special attention should be placed on reviewing Sailors that are within 1 month of becoming a PL (1 month prior to entering detailing window). The AMM may desire to realign a Sailor currently aligned to a different billet into this billet to preclude creation of a requisition.

 

  • Review DNEC assignments and if changes are required, transmit updates to the PC via email or message. Usage of the Gapped NEC Report will make analysis of possible DNEC actions more efficient.

 

FW: R 021737Z MAY 18 CNO WASHINGTON DC FY-18 MERITORIOUS ADVANCEMENT PROGRAM//

—–Original Message—–
From: CNO WASHINGTON DC
Sent: Wednesday, May 02, 2018 7:52 PM
Subject: R 021737Z MAY 18 CNO WASHINGTON DC FY-18 MERITORIOUS ADVANCEMENT
PROGRAM//
Importance: Low

CLASSIFICATION: UNCLASSIFIED

Generated by OIX GATEWAY NORFOLK VA. Only authorized users may reply.

—–OFFICIAL INFORMATION DISPATCH FOLLOWS—–
RTTUZYUW RHOIAAA0001 1221742-UUUU–RHSSSUU.
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R 021737Z MAY 18
FM CNO WASHINGTON DC
TO NAVADMIN
INFO CNO WASHINGTON DC
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UNCLAS
NAVADMIN 109/18
PASS TO OFFICE CODES:
FM CNO WASHINGTON DC//N1//
INFO CNO WASHINGTON DC//N1//
MSGID/GENADMIN/CNO WASHINGTON DC/N1/MAY//
SUBJ/FY-18 MERITORIOUS ADVANCEMENT PROGRAM//
RMKS/1. This NAVADMIN supersedes NAVADMIN 079/17, and announces
policy and guidance updates for the FY-18 Meritorious Advancement
Program (MAP) season.
2. MAP Intent. As a part of Sailor 2025 and our continuing efforts
to modernize personnel systems and processes, this NAVADMIN provides
policy and guidance for the FY-18 MAP Season for Active Component
(AC) and Full-Time Support (FTS) Sailors. Policy, guidance, and
quota distribution for Selected Reserve will be outlined in a future
all Navy Reserve message. We continue to refine and improve the
program to further empower command triads to recognize their most
highly talented Sailors through immediate advancement. Changes this
season include:
a. Increasing the total number of MAP quotas. The added
flexibility and increased importance of MAP will account for
approximately 15 percent of all E4-E6 advancements this year.
b. Allowing multiple meritorious certification letter (MCL)
submissions to provide maximum flexibility for commands. Commands
have the ability to provide multiple MCLs this season in order to
promptly advance their Sailors. This ensures commands do not hold
up MAP advancements to finalize the selects from their command.
c. Allowing commands to use E4 quotas to advance any E1-E3
Sailors to the next higher paygrade on a one-for-one basis. This
will allow commands to recognize their best performers and advance
Sailors to all paygrades E6 and below.
d. Reducing the 2-year time-in-rate (TIR) to 1-year TIR for E6
MAP candidates with the additional ability for commands to select
Sailors with no-TIR through Budget Submitting Officer
(BSO)/designated Echelon 2 endorsement. Nuclear-trained Sailors
(EMN, ETN, and MMN) must complete at least 2 years as an E5 before
being eligible for advancement to E6. Commands that select Sailors
with no-TIR will require a BSO/Echelon 2 endorsed letter to
accompany the MCL.
3. Fleet Feedback. These modifications are the result of the close
partnership with Navy leadership and the MAP strategic working
group, which is comprised of senior enlisted leaders across the
Fleet. The strategic working group assessed lessons learned from
FY-17 and Sailor feedback to ensure command leadership triads are
provided even greater opportunity and flexibility. As outlined in
subparagraph 6c, commanding officers (CO) are highly encouraged to
meritoriously advance highly deserving frocked Sailors to make their
advancement effective immediately.
4. Community Health. Navy must balance rating community health and
provide Sailors with advancement opportunity across all three
advancement cycles two Navy Wide Advancement Exams (NWAE) and one
MAP Season.
a. To ensure communities remain healthy, commands that wish to
nominate a Sailor in a controlled rate must submit their request via
their chain of command to their BSO/Echelon 2 commands for
consideration. BSO/Echelon 2 commands remain the approval authority
for controlled rate requests. Requests not approved by the
BSO/Echelon 2 command will be returned to the originating command,
which can use the MAP quota to advance an alternate Sailor in a non-
controlled rate.
b. The following rates, by component, are controlled for the
FY-18 MAP Season (i.e., BSO/Echelon 2 approval required to be MAP
advanced into the rates listed):
(1) AC: AWS1, BM1, CSS1, ABF2, ABH2, AD2, AE2, AM2, AME2,
AO2, AT2, CSS2, CTM2, GSE2, MN2, PS2, SH2.
(2) FTS: AME1, AS1, AT1, PR1, AME2, AS2, AT2.
c. A request for a controlled rate quota must be submitted from
the CO, via the chain of command, to their BSO/Echelon 2 command for
approval. Adjudication and notification of the controlled rate
requests by the BSO/Echelon 2 should be made no later than 30 days
upon receipt. A copy of the BSO/Echelon 2 authorization letter must
be submitted as an enclosure with the MCL as directed in paragraph
7. Each BSO/Echelon 2 command is the approval authority for
exceptions to policy (ETP) for their subordinate commands.
5. MAP Quotas. MAP quotas are allocated to both individual
commands and BSO/Echelon 2 commands.
a. Command MAP quotas are calculated based on the eligible E3-
E5 Billets Authorized (BA) at the command level, to include any
subordinate UICs. The specific number of quotas, if any, will
depend on the size of the E3-E5 BA at the command level, to include
BA at both the parent and subordinate unit identification codes
(UIC). At a minimum, a command with at least 15 E3-E5 BA will
receive a MAP quota at the paygrade with the most billets (e.g., a
command with 5 E3 billets and 10 E4 billets will receive 1 E5
quota). All Sailors assigned to subordinate UICs are eligible for
MAP quotas assigned to the parent command.
b. The BA associated with commands that do not generate MAP
quotas are aggregated and then allocated to the BSO/Echelon 2 for
distribution to any commands within that BSO/Echelon 2, including
the headquarters command.
c. All commands are authorized to request quotas from their
BSO/Echelon 2, via their immediate superior in command (ISIC) and
type commander (TYCOM), whether or not command quotas are
authorized. BSO/Echelon 2s and TYCOMs may issue specific guidance
on due dates or how subordinate commands must request a quota. Each
BSO/Echelon 2 command is the approval authority for ETPs for their
subordinate commands.
d. The list of MAP quotas by UIC can be found on the Navy
Personnel Command (NPC) website at
http://www.public.navy.mil/bupers-npc/career/enlistedcareeradmin/
advancement/pages/map.aspx.
6. MAP Eligibility. MAP is open to all Sailors who meet
advancement eligibility requirements.
a. MAP open season will take place from 1 July 2018 to
31 August 2018. MAP redistribution season will take place from 1
September 2018 to 30 September 2018.
b. The effective date of advancement is based on the date of
the COs MCL but no earlier than 1 July 2018. The date of rate for
E4-E6 MAP candidates will be 1 July 2018 while the date of rate for
E2 and E3 MAP candidates will be the date of the MCL. Commands are
encouraged to begin their MAP selection process and submit their MCL
as early as possible to ensure Sailors are advanced and paid
expeditiously.
c. Sailors can only be meritoriously advanced one paygrade.
Sailors can only be meritoriously advanced once during FY18 MAP
Season. Sailors in a frocked status are not eligible for
advancement to the next higher paygrade until effectively advanced
(i.e., a frocked E5 cannot be meritoriously advanced to E6).
However, COs are authorized and encouraged to MAP frocked Sailors
who were selected for advancement from the Spring 2018, Cycle 239,
NWAE provided they have not reached their effective pay date (i.e.,
a frocked E5 can be meritoriously advanced to E5. Refer to the
profile sheet of the member for effective pay date). Sailors must
have the following TIR in paygrades E1E5 for MAP advancement
eligibility:
(1) E6 1 July 2017 (1 July 2016 for nuclear-trained
Sailors).
(2) E5 and below No TIR requirement.
d. COs may select an E6 MAP candidate with no-TIR through
BSO/Ech 2 endorsement. The command must submit the BSO/Echelon 2
endorsement with the MCL.
e. Sailors must be attached to the MAP authorized command
during the FY-18 MAP season. Projected rotation date change
requests are recommended if a Sailor will transfer prior to the
start of the MAP Season.
f. Professional Apprenticeship Career Track (PACT) Sailors
remain eligible for MAP advancement, provided the Sailor has an
approved quota for rating designation (i.e., approved quota in
Career Waypoints (C-WAY)) via the NWAE or Rating Entry Designation.
MAP advancement is not authorized for PACT Sailors with designation
approval for A-School required ratings.
g. Director, Military Personnel Plans and Policy (OPNAV (N13))
is the determining authority for MAP eligibility ETPs. Any MAP
eligibility ETP request will be submitted to OPNAV (N13) via the
chain of command and copy to Enlisted Career Administration/Enlisted
Boards (PERS-8031). ETPs for nuclear trained Sailors will be routed
to OPNAV (N13) via OPNAV (N133).
7. MAP Validation. Commands will forward their MCL (copy to ISIC
and TYCOM) to PERS-8031 listing their Sailors selected for
meritorious advancement. MCLs must include all required information
including the subordinate UIC the selected Sailor is attached, if
applicable.
a. PERS-8031 will review the record(s) of the selected
Sailor(s) and validate the MCL. If there are no discrepancies PERS-
8031 will inform the command that their MAP selects are valid.
Commands are not authorized to notify Sailor(s) of MAP selection
until receipt of the PERS-8031 validation of the MCL.
b. If discrepancies are discovered, PERS-8031 will invalidate
the MCL and notify the command (copy to ISIC and TYCOM) of the
reason(s) for invalidation. Commands may correct discrepancies and
resubmit or identify new MAP candidates.
c. If the social security number of the member is included on
the MCL, then an encrypted e-mail is required for submission of the
MCL (signed and scanned attachment) to PERS-8031 at advancements-
active(at)navy.mil. The e-mail subject line must include the MAP
UIC. Do not mail in the MCL if it has already been e-mailed. An e-
mail response validating the MCL will be received within 5 business
days of submission.
d. If operational commitments preclude a command from
submitting their MCL prior to the deadline, the command must forward
the MCL with justification to their ISIC/chain of command for
endorsement and further processing through PERS-8031.
8. Quota Redistribution. The BSO/Echelon 2 command has final
authority to determine which command(s) will receive unused quotas
during redistribution season. MAP redistribution season will take
place from 130 September 2018. If awarded a redistributed quota
from the BSO/Echelon 2 Commander, an additional MCL must be
submitted to PERS-8031 as directed in paragraph 7.
9. Quota Substitution. Commands are not authorized to substitute
paygrades for E5 and E6 MAP quotas (e.g., utilize an E6 MAP quota to
advance an E3 Sailor to E4 or vice versa). MAP quotas are
formulated based upon specific BA, thus substitution of quotas may
cause over-execution of advancements at certain paygrades. The only
allowance of quota substitution is that E4 MAP quotas may be used to
advance Sailors to E2 and E3 paygrades. Commands should note that
use of E4 quotas for paygrade E2 and E3 advancements will not result
in a higher number of available quotas (i.e., one E4 quota may be
used for one E2 advancement or one E3 advancement).
10. Subordinate UICs. COs are authorized to utilize MAP quotas at
their subordinate UICs. MAP Quotas are distributed by command UIC
and must be used to advance a Sailor permanently assigned, or
temporary additional duty for greater than 30 days, to that UIC or
subordinate UIC.
11. Navy Recruiting Districts (NRD) are authorized to use one
AC/FTS MAP quota per NRD for reserve Sailors filling Canvasser
Recruiter billets.
12. MAP Website. Example forms and FAQs can be downloaded via the
NPC website at http://www.public.navy.mil/bupers-
npc/career/enlistedcareeradmin/advancement/pages/map.aspx
The list of POCs for each BSO/Echelon 2 command and list of parent
and subordinate UICs can also be found on this website.
13. Point of contact. Navy Personnel Command (PERS-8031) at (901)
874-4457/DNS 882, or via e-mail at advancements-active(at)navy.mil
14. This NAVADMIN will remain in effect until superseded or
canceled, whichever comes first.
15. Released by Vice Admiral R. P. Burke, N1.//
BT
#0001
NNNN

CLASSIFICATION: UNCLASSIFIED

FW: R 021749Z MAY 18 CNO WASHINGTON DC SEPTEMBER 2018 (CYCLE 240) NAVY-WIDE PETTY OFFICER (E4-E6)

—–Original Message—–
From: CNO WASHINGTON DC
Sent: Wednesday, May 02, 2018 8:18 PM

CLASSIFICATION: UNCLASSIFIED

Generated by OIX GATEWAY HONOLULU HI. Only authorized users may reply.

—–OFFICIAL INFORMATION DISPATCH FOLLOWS—–
RTTUZYUW RHOIAAA0001 1221804-UUUU–RHSSSUU.
ZNR UUUUU
R 021749Z MAY 18
FM CNO WASHINGTON DC
TO NAVADMIN
INFO CNO WASHINGTON DC
BT
UNCLAS
NAVADMIN 110/18
PASS TO OFFICE CODES:
FM CNO WASHINGTON DC//N1//
INFO CNO WASHINGTON DC//N1//
MSGID/GENADMIN/CNO WASHINGTON DC/N1/MAY//
SUBJ/SEPTEMBER 2018 (CYCLE 240) NAVY-WIDE PETTY OFFICER (E4-E6)
ADVANCEMENT EXAMINATIONS FOR USN, FULL TIME SUPPORT, AND CANVASSER
RECRUITER SAILORS//
REF/A/DOC/BUPERS/2NOV07//
REF/B/MSG/SECNAV WASHINGTON DC/052044ZMAR13//
REF/C/MSG/CNO WASHINGTON DC/N1/252221ZJUN10//
REF/D/MSG/CNO WASHINGTON DC/161827ZAUG17//
REF/E/MSG/CNO WASHINGTON DC/N1/131544ZDEC07//
NARR/REF A IS BUPERSINST 1430.16F, ADVANCEMENT MANUAL FOR ENLISTED
PERSONNEL OF THE U.S. NAVY AND U.S. NAVY RESERVE. REF B IS ALNAV
015/13, PERSONNEL SECURITY INVESTIGATION SUBMISSION REQUIREMENTS.
REF C IS NAVADMIN 215/10, PERFORMANCE EVALUATION AND ADVANCEMENT
GUIDANCE FOR INDIVIDUAL AUGMENTEE SAILORS. REF D IS COMMANDING
OFFICER AUTHORITY TO REINSTATE UP TO E4 RANK AND ELIMINATION OF E4
ADVANCEMENT EXAMS FOR 20 RATINGS WITH ACCELERATED ADVANCEMENT.
REF E IS NAVADMIN 336/07, ADMINISTRATION OF THE NAVY-WIDE
ADVANCEMENT EXAM FOR SAILORS IN IRAQ, AFGHANISTAN, AND THE HORN OF
AFRICA.//
RMKS/1. This NAVADMIN announces the September 2018 (Cycle 240)
Navy-wide advancement examination (NWAE) for advancement in rate of
U.S. Navy (USN), Full Time Support and Canvasser Recruiter Sailors.
a. Exam dates are:
E6 – 6 September 2018
E5 – 13 September 2018
E4 – 20 September 2018
b. In addition to the requirements of reference (a), chapter 6,
and this message, Educational Services Officers (ESO) must follow
the pre-exam preparation requirements in the exam verbatim located
at https://prod.neas.netc.navy.mil.
2. Eligibility Requirements. Eligibility requirements are found in
reference (a), chapter 2, with the following information specific
only to Cycle 240:
a. The terminal eligibility date used to compute time-in-rate
(TIR) is 1 January 2019.
b. The minimum TIR date must be on or before:
E6 – 1 January 2016
E5 – 1 January 2018
E4 – 1 July 2018
c. E6 candidate TIR requirements for Early Promote Sailors can
be waived by one year with commanding officer (CO)/officer in charge
approval.
d. High year tenure (HYT) date must be effective 1 January 2019
or later, or HYT waiver must be approved prior to 1 September 2018.
e. Candidates in a rating requiring a security clearance must
have a favorable investigation adjudication issued by the Department
of Defense Central Adjudication Facility and it must be reflected
properly in Joint Personnel Adjudication System (JPAS) prior to 1
September 2018. If the commanding officer of the candidate grants
an interim clearance, JPAS must be updated prior to 1 September
2018. Refer to reference (b) for additional guidance. Once Sailors
have a clearance they must maintain that clearance eligibility. If
for any reason a clearance is denied or revoked, an exam is not
authorized until a new clearance is granted. Rates requiring a
security clearance are AC, AE, AG, AO, ATI, ATO, AWF, AWO, AWR, AWS,
AWV, AZ, CTI, CTM, CTN, CTR, CTT, EOD, ET, FC, FCA, GM, HT, IC, IS,
IT, LN, MA, MC, MN, ND, OS, QM, SB, SO, STG, YN, nuclear and
submarine ratings.
f. Change of rating and retention approvals must be approved
and completed before the scheduled exam date of the candidate. This
includes approvals from Navy Personnel Command and Career Waypoints.
Sailors under instruction in A school for rating conversion on the
scheduled date of the NWAE are prohibited from taking any
examination.
g. Compute performance mark average (PMA) using all evaluations
in the current rank of the candidate with an ending date that falls
within the following time periods:
E4 exam – 1 January 2018 to 31 August 2018
E5 exam – 1 June 2017 to 31 August 2018
E6 exam – 1 September 2015 to 31 August 2018
h. For additional guidance on computing PMA, refer to reference
(a), chapter 3. For PMA guidance for Individual Augmentee (IA)
Sailors refer to reference (c).
i. Cryptologic Technician Interpretive (CTI) Sailors must
achieve a minimum of L2/R2 on their most recent Defense Language
Proficiency Test (DLPT) in their primary language, as assigned by
their CO, within 12 months of NWAE. Any CTI whose primary language
DLPT is over 12 months old must receive an advancement cycle
participation waiver from the Navy Language, Regional Expertise, and
Culture Office (OPNAV (N13F)). Any CTI whose primary language DLPT
has expired must possess a valid Inability to Test waiver from
OPNAV (N13F) in order to participate in the advancement cycle.
j. Sailors assigned to a Submarine source rating must be
physically qualified, in line with Submarine Qualification
Designation for Enlisted Members (MILPERSMAN 1220-040) or be in the
process of rating conversion to a non-submarine rating to be
eligible for advancement. Submarine Sailors that are designated in
training for submarine qualifications are allowed to participate in
the NWAE.
k. In line with reference (d), the following 20 ratings from
the Advanced Electronics Field, Advanced Technical Field, and
Nuclear Field Programs are considered accelerated advancement
ratings and the associated E4 advancement exam for each is
eliminated: AWF, AWO, AWR, AWS, AWV, CTI, CTN, EMN, EOD, ET, ETN,
FC, FCA, IS, ITS, MMN, MT, ND, SB, and SO.
3. Exam Ordering
a. Deploying commands can order exams up to 6 months prior to
the scheduled exam date. Exams required prior to the TIR list
opening are ordered via message or in the preferred message format
via e-mail to sfly_N321_exam_order(at)navy.mil following the
guidelines in chapter 4 and figure 4-1 of reference (a). Specify in
the subject line the order request is for early exams. Ensure a
point of contact (POC) is included in the message. Refer to
reference (e) for IA Sailors who are pending deployment to, or are
deployed to and operating in congressionally designated combat zones
and approved contingency operations areas.
b. CTI/Cryptologic Technician-Network (CTN)/Cryptologic
Technician-Collection (CTR) Sensitive Compartmented Information
(SCI) exam ordering dates can be found on the Navy Enlisted
Advancement System (NEAS) Web at https://prod.neas.netc.navy.mil.
(1) ESO must verify initial Active TIR eligibility lists on
NEAS Web for exam ordering.
(2) Additional exams are ordered in message format via e-
mail to sfly_cryptologic.products(at)navy.mil or via message
following the guidelines of reference (a), chapter 4. Commands
should replace SHIP TO UIC on the message format with their
Department of Defense Activity Address Code account number. In
addition, include POC, and the number of exams required with full
name, rate, and Department of Defense Identification number. The
deadline for additional orders is 1 June 2018. The deadline for SCI
substitute exam orders is 4 September 2018.
c. Exam ordering for non-SCI exams begins 30 May 2018. ESOs
must verify TIR eligibility lists on NEAS Web during the following
time periods:
(1) Initial TIR lists will be available:
E6 – 30 May 2018 to 24 June 2018
E5 – 30 May 2018 to 8 July 2018
E4 – 30 May 2018 to 19 July 2018
(2) Additional TIR lists will be available:
E6 – 25 June 2018 to 31 July 2018
E5 – 9 July 2018 to 5 August 2018
E4 – 20 July 2018 to 5 August 2018
(3) Exams ordered after the TIR lists have closed shall be
ordered via message or in message format via e-mail to
sfly_N321_exam_order(at)navy.mil following the guidelines in chapter
4 of reference (a). Ensure a POC is included in the message. Every
effort will be taken to send regular exams, otherwise, substitute
exams will be sent.
d. Commands must select the appropriate exams (i.e., NCC/NCR,
ATI/ATO, etc.).
e. Substitute exams must be kept to a minimum and require
justification as stipulated in chapter 4 of reference (a).
(1) Naval Education and Training Professional Development
Center (NETPDC) is the approval authority for all substitute exams.
The deadline for ordering non-SCI substitute examinations is 5
October 2018.
(2) Recent graduates of the Naval Nuclear Propulsion Program
training pipeline on transfer leave enroute to their first at-sea
assignment during the E4/E5 examination date will have substitute
examinations ordered for them by their ultimate duty station if
dates permit exam ordering before the published deadline.
f. ESOs must verify the examination order at the “View Previous
Exam Orders” link via NEAS Web within 14 days of placing the order.
If discrepancies are noted, contact the Exam Ordering and
Discrepancies Branch NETPDC (N321).
g. USN candidates in the following ratings are separated into
the following competitive groups:
(1) CTI
Group 1 – Middle East/North Africa
Group 2 – East/Far East
Group 3 – Latin/South America
Group 4 – Eastern Europe
(2) EMN, ETN, and MMN
Group 1 – Submarine
Group 2 – Surface
Group 3 Training
4. Exam Administration and Answer Sheet Returns
a. For exam administration and answer sheet return
instructions, refer to the exam verbatim at
https://prod.neas.netc.navy.mil.
b. ESO must check the exam tote board on NEAS Web at
https://prod.neas.netc.navy.mil/Public/Toteboard.aspx often to
ensure answer sheets have been received and processed. Answer
sheets that are in error will not be counted until they are
processed successfully.
c. Substitute examinations must be administered within seven
days of receipt.
d. A detailed discrepancy list will be maintained on NEAS Web.
For guidance on correcting discrepancies, refer to reference (a),
chapter 7. In addition to processing discrepancy corrections via
letter or message, NETPDC will also accept discrepancy corrections
by encrypted e-mail.
e. Refer to reference (e) regarding procedures for missed E4-E6
IA candidates. Missed exam cycle considerations are not an
automatic process. Commands must submit the command letter of
transmittal and worksheet or answer sheet.
5. Exam Results
a. E4-E6 results will be provided via Bureau of Naval Personnel
On-Line to authorized command representatives prior to release of
profile sheets.
b. Commands are directed to verify the examination status
verification report on NEAS Web for accuracy before frocking and/or
advancement of E4-E6 candidates.
c. Individual Sailors may view/download their profile sheet at
https://prod-neas.ncdc.navy.mil/NEASRpts/Individual.aspx.
6. Any additional information regarding this cycle will be posted
on NEAS Web.
7. Points of contact:
a. Navy Personnel Command Customer Service Center:
866-U-ASK-NPC or via e-mail at uasknpc(at)navy.mil.
b. SCI exam questions and orders: (850) 473-5867/DSN 753 or
via e-mail at sfly_cryptologic.products(at)navy.mil.
c. Exam orders, records, and discrepancies: (850) 473-6148/DSN
753 or via e-mail at sfly_N321_exam_order(at)navy.mil, or
sfly_N321_discrepanc(at)navy.mil.
8. For further information, to include exam verbatim and other
related documents, visit NEAS Web at
https://prod.neas.netc.navy.mil.
9. This NAVADMIN will remain in effect until superseded or
canceled, whichever occurs first.
10. Released by Vice Admiral R. P. Burke, N1.//
BT
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CLASSIFICATION: UNCLASSIFIED